Simple Self Assessment explained. Heading toward Meaningful Use.
Do you require all contractors to sign an Associate’s Agreement?
What’s the point?
Well, it is one of those HIPAA requirements.
Also, this is one of the CYG (cover your gluteus maximus) documents, you want this because it passes on risk to others.
You need to have every contractor sign an Associate’s Agreement.
This is for anyone who will or may come in contact with PHI.
The obvious ones are:
- EHR vendor, other software vendors that remote into your computers.
- Contract/temporary staff.
The less obvious are: plumber, cleaning crew, electrician.
Why these folks?
They need to understand that while in your office (when nobody else is around??), if they come across any PHI, they are not to read it or talk about it…and they need to know what PHI actually is.
Now that you do have contractors signing Associate’s Agreements…Are you renewing these each year?
Do you renew the Associate’s Agreement annually?
A properly executed Associate’s Agreement will require annual renewal.
You can use one that renews annually until canceled…but my belief is that just opens the door for lawyers to complain.